Rates & Process
How we work,
and what it costs.
An outline of Pangaea's standard fee structure, operational terms, process, and hosting rates — shared with clients considering a journey with us.
An outline of Pangaea's standard fee structure, operational terms, process, and hosting rates — shared with clients considering a journey with us.
Pangaea is in the business of helping our clients write their own great stories — through remarkable escapades, fastidiously planned and personally delivered. We deal in the details of designing, building, and managing extraordinary journeys around the world. Our pedigree sits at the intersection of the superyacht industry, luxury safari operations, and elite expedition management.
From awe-inspiring, trailblazing travel to reimagining the better-known, we broaden the horizons of the typical and expected. We are our clients' ambassadors — connecting with locals, gaining access, and ensuring a warm welcome wherever the journey takes them.
Understanding your unique preferences — not templates, but portraits of how you want to travel.
Comprehensive vetting of venues, accommodations, transport, and activities — assembled into a flawless plan.
Longstanding relationships with the world's finest operators, properties, and fixers — used on your behalf.
All logistics, timelines, and contingencies managed — so the only thing you carry into the field is anticipation.
A live project document giving you and your representatives full, real-time financial visibility.
Every programme is built with local communities in mind. We connect rather than consume.
Pangaea's planning and management fees are built from three components: an engagement fee that confirms a project, a day rate for the team's time, and a handling percentage on third-party bookings where no supplier commission is available. Each is set out below, followed by the standard rate schedule.
A $10,000 Engagement Fee is charged per project, paid on acceptance of the concept or a directive from the client to begin planning; this confirms the project. It activates full design — the detailed brief, research, supplier negotiation, and a fully costed itinerary. The fee is fully creditable toward planning and project management time on the same project; it is not an additional charge, but the first tranche of it.
| Fee Category | Standard Rate |
|---|---|
| Engagement FeePer new project. Fully creditable toward planning and project management fees. | $10,000per initiation |
| Advisory, Planning & Project ManagementThe full team's time, billed in increments of an eight-hour day. No minimums. Messages and short calls with your project manager are never charged. Tracked and traced for full visibility. | $800per 8-hour day |
| Booking & HandlingApplied to the net cost of third-party bookings — such as transfers, guides, vendors, and activities. Waived in full where supplier commission is available. | 20%on net cost |
| Charter & Accommodation CoordinationYacht, liveaboard, and aviation charters; resort, villa, and lodge accommodation. Sourced and negotiated by Pangaea, billed at cost. Applied only where no supplier commission is available. | 5%on net cost |
These terms apply across every engagement, every trip, and every deployment. They are not aspirational — they are operational commitments.
All third-party supplier invoices shared on request. No margin on cost items — what we pay, you see.
A live project document, updated weekly throughout active planning, gives you and any designated representatives real-time visibility of budget and status.
All Pangaea team travel, accommodation, and operational expenses billed at cost, with no mark-up. Documentation provided on request.
A full statement of all costs against deposits, issued within 14 days of trip closure — clean, complete, and ready for downstream reporting.
The engagement fee is paid on concept acceptance or client directive to move ahead with project planning. A deposit against third-party costs is paid on design approval, allowing bookings to be secured; the balance is settled on the final pre-departure invoice.
Where a supplier pays commission, Pangaea retains it in place of the handling fee — never in addition to it. You are told which applies to each booking.
Shoreside support and emergency overwatch are included in all daily field rates. A Pangaea contact is reachable around the clock during every active trip.
Pangaea maintains professional liability insurance. For remote expeditions, Global Rescue medical and security membership is advised for all travellers.
Every Pangaea project follows a similar structure, whether it is a ten-day safari or a month-long expedition by sea.
Expand the sequence below to see each stage, who is responsible for it, and the two points at which you decide whether to proceed. Stages marked in gold are moments where you will hear from us directly.
Understanding the ambition and shaping a first direction. Where you already know where you want to go and have asked us to proceed, this phase is skipped and planning begins directly.
A conversation about where, when, with whom, and what the journey should feel like.
The team develops an initial concept — a direction and a scale, not yet a full plan.
The concept is presented, discussed, and refined until the direction is right.
From an agreed direction to a fully costed, confirmed itinerary.
Confirms the project and activates full design. Fully credited against planning fees.
A detailed briefing on preferences, party, pace, budget parameters, and non-negotiables. This information is collected by a form provided to you.
Research, supplier negotiation, and routing — assembled into a complete, priced programme.
The full design and budget presented for review.
Your approval and a deposit against third-party costs allow bookings to be secured.
Confirmations, refinements, documentation, and contingency planning.
The confirmed programme and the final pre-departure statement.
The journey itself.
Hosted in the field by Pangaea, or supported around the clock from our base — as the programme requires.
Accounting for everything, and learning from it.
A complete statement of all costs against deposits, issued within 14 days of trip close.
Your reflections, and ours with every supplier involved.
Photography and content from the journey, delivered where produced.
The record is closed — and becomes the foundation for whatever comes next.
Hosting is optional and layered on top of planning. Where a journey is hosted, a Pangaea lead is present in the field for its duration — managing every moving part, liaising with guides, crew, and properties, and holding responsibility for safety and contingency. The rates below apply to field days only; the team's travel and living costs are passed through at cost.
| Field Category | Standard Rate |
|---|---|
| Lead Host / Field CommandPer day in the field with you. Includes on-the-ground management, guest liaison, safety oversight, and 24/7 shoreside support and emergency overwatch. | $1,100per day |
| Travel Days — Field Team TransitApplied to the team's transit days to and from the destination. | $450per day |
| ReconnaissanceAdvance scouting where warranted: safety, facilities, access, and local protocols. Day rate only — travel expenses at cost. | $700per day |
International and domestic flights for the deployed team. Cost + 0%.
On-site or on-board accommodation during active trips. Cost + 0%.
Food and beverage allowance during deployment; daily rate disclosed in advance. Cost + 0%.
Via Pangaea's network at net cost plus handling. Produced by Pangaea directly, billed at the advisory day rate.
For clients who travel with us several times a year, the project-by-project model can be replaced by an annual retainer. Rather than initiating each journey separately, Pangaea operates as a standing part of your world — holding your calendar, scouting ahead of it, and moving the moment you do.
Retainers are structured individually around the anticipated volume and character of a year's travel, and agreed in a separate programme proposal.
Tell us what you are imagining — the place, the season, the people, and the feeling you want to come home with. There is no charge for this conversation.
We return with a direction — a concept and a sense of scale for review and refinement. Or, where you already know where you want to go, we take your directive and proceed straight to planning.
The engagement fee confirms the project and full design begins.
Third-party costs are determined by supplier and asset selection